Region A Partnership for Children

Employment Opportunities

Thank you for your interest in employment with the Region A Partnership for Children.

01/06/2012: We are currently seeking a full time Office Manager.

Purpose: The Office Manager is a high-level administrative professional responsible for the smooth administrative operation of a non-profit organization with multiple funding streams, significant contracting requirements and a large Board of Directors in a seven county region.

Qualifications: Required: Four-year degree in accounting, business, or related field and at least three years experience in a similar work environment requiring the competencies listed under ‘Duties and Responsibilities’ below.

A proven ability to:
Manage multiple tasks simultaneously.
Work with a diverse group of people.
Problem solve and think creatively.
Find solutions to daily challenges.
Maintain confidentiality of information.

Financial management skills:
Experience with accounting and accounting principles.
Exceptional interpersonal, verbal, and written skills.
Excellent Microsoft Office skills - MUST be well versed with Word, Excel, and Outlook. Some experience with Publisher and PowerPoint helpful as well.

Preferred:
A minimum of two years Accounts Payable experience
Payroll processing
Human Resources support

Salary: As a highly valued member of the organization’s staff salary will be offered based upon qualifications and experience. Applicants are encouraged to include salary expectations in their cover letter.

Duties and Responsibilities:
Manages Office
Telephone Calls--Handles incoming/outgoing telephone calls and takes messages as necessary. Keeps contact information updated.
Filing--Maintains office and computer filing system.
Correspondence—Communicates by e-mail effectively with Board members, community partners and staff as directed by the Executive Director.
Purchase Orders--Orders needed supplies, using POs signed by the Executive Director.
Office Inventory--Takes an inventory of office supplies on hand and office equipment periodically to ensure staff have adequate supplies.
Copying--Makes copies of documents as needed.
Receptionist--Greets visitors and staff in friendly manner and directs them as needed.
General--Assists the Executive Director and other Partnership staff as needed.

Supports Board and Committees
Sends out notices of meetings and other information to Board members and committee members.
Keeps updated lists of the Board and each committee within the Partnership.
Takes minutes at Executive Committee and Board meetings and distributes to members and staff.

Financial
Contracts–Works with Fiscal Officer and Executive Director to facilitate and maintain the contracting process, including budget revisions and amendments.
Accounts Payable—Works with Fiscal Officer and Executive Director to maintain a system for paying invoices and maintains a filing system for paid invoices. Prepares, processes, and maintains accounts payable records.
Reimbursement Requests- Reviews all reimbursement requests for accuracy and obtains necessary adjustments, prior to submission to Executive Director for approval.
Checks--Obtains necessary signatures on checks and remits invoices.
Banking—Prepares bank deposits and maintains file for deposits made to Partnership checking accounts and makes that information available to the Fiscal Officer.
Payroll—Reviews staff Time Reports for accuracy and consistency and obtains necessary adjustments from staff prior to submission to Executive Director for approval. Works with Paychex Payroll Company to report and process payroll for all employees.

Works with Community
Greets guests/personnel in cordial, helpful manner. Helps new staff and callers with questions.
Gathers data for and prepares a monthly calendar of events. E-mails or mails calendar to Board members and to various agencies in the region.
Represents the Region A Partnership for Children throughout the region to foster better communication between the Partnership and the communities throughout the region.

Events Planning
Arranges logistics for special events including Board meetings, fundraising activities, and other events to benefit the organization.

Professional
Treats all business, staff, or Region A Partnership for Children information in a highly confidential manner.
Serves as an advocate for early childhood initiatives and the professionals who work with them (as appropriate).
Attends professional development workshops as needed.
Performs other duties as requested by Executive Director.

Forward a cover letter indicating your interest in the position, the organization and qualifications specific to the position along with your resume to:

Janice Edgerton
Region A Partnership for Children
116 Jackson St, Sylva NC 28779

Email submissions must be Word documents.

Position open until filled